Privacy policy

(1)      Introduction

Looking after your personal data is important to us. This document lets you know how your personal data is collected and what we use it for.

McGregor Consultants are the ‘Data Controller’ of the personal data you provide to us. We only collect what we need and we do not share your data with any third-party marketing organisations. We use your data primarily for work finding services.

(2)      How and Why We Collect Your Data

The personal data that we collect from you is required for us to provide work finding services to you or to assess your suitability for employment with us, or with our clients. There is no obligation for you to provide the information that we request, however, you should understand that withholding certain information may affect our ability to assess your application or represent you.

We collect your data in a number of ways, as follows:

(a) CV / Resume
(b) Email
(c) Via our website
(d) Via social media and job boards

(3)      What we do with your data

For positions where McGregor Consultants would like to represent you, we will always contact you to discuss the opportunity and provide further details, prior to any submission. A record of our contact, the applicable client, vacancy and candidate submission is registered on our internal recruitment database, MAC.

To adequately pursue international assignments for you and to fulfil contractual arrangements, we may be required to transfer your personal data to clients outside the European Economic Area. We take steps to ensure the security of your information during such transfers.

On successfully securing an assignment, we may request additional details from you. We only ask for information that we will use to ensure that you can legitimately and competently undertake the applicable assignment or job. Examples of information that we may request includes:

(a) Proof of Identity
(b) Proof of right to work in the relevant country
(c) Supporting information for visa applications
(d) Permission to conduct criminal records checks, where appropriate
(e) Emergency contact details and next of kin
(f)  Information relating to medical assessments, including inoculations
(g) Training and qualification certificates
(h) Information to enable welfare provisions such as medical cover, insurances, pensions, or similar
(i) Banking and social security details

(4)      How long we keep your data

Your hiring and assignment data is retained securely both physically and electronically in our recruitment, payroll and finance systems for the purposes of fulfilling a contract and to meet our legal obligations.

Under the Conduct of Employment Agencies and Employment Business Regulations 2003, we are required to retain documentation relating to work finding services for one year.  For our legitimate purposes, we retain your personal data for a further two years, however, you can request that we remove your details at any time.  Should we have no contact with you during the two-year retention period, your record will be deleted from our recruitment database.

Documentation relating to completed or current assignments and/or contracts are retained for seven years, in line with the relevant legal and regulatory requirements, such a PAYE, HMRC, Employment Law, etc.

(5)      How we look after your data

We have implemented a number of operational controls and internal policies to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the performance of their duties.

Where we engage third parties to process personal data on our behalf, we do so on the basis of written instructions, ensuring the third party has implemented appropriate technical and organisational measures to ensure the security of data.

(6)      What are your rights

As a data subject, you have a number of rights, as follows:

(a) access and obtain a copy of your data on request;
(b) to change incorrect or incomplete data;
(c) to delete or stop processing your data in certain circumstances
(d) to object to the processing of your data in certain circumstances
(e) to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override our legitimate grounds for processing data.

If you would like to exercise any of these rights, please contact our Data Protection Representative – see Section 7.0.

If you believe that we have not complied with your data protection rights, you can complain to the Information Commissioners Office (ICO) via

(7)      Contact Details

The Data Protection Representative for McGregor Consultants is Julie Gall who can be contacted as follows:

T: +44 (0)1224 627570

(8)      Document Control

Version Date Details Author/Owner
1.0 29/04/18 New Privacy Notice Hayley Jaffrey / Julie Gall
2.0 27/07/18 Amended Hayley Jaffrey / Julie Gall